Building compliance software for UK property teams
Know every building is compliant, before the auditor asks
A statutory compliance register, planned maintenance and mobile inspections, with AI that reads your certificates and O&M manuals and cites the page. 91 UK duties set up out of the box.
- OverdueEICR (fixed wiring)Harbourside House · Expired 3 Oct
- No recordLegionella risk assessmentCalder Mill Apartments · No record held
- Due soonFire risk assessmentCalder Mill Apartments · Due 14 Nov
- In dateLOLER — passenger liftHarbourside House · Next due Mar 2027
Proposed: next service due April, one remedial action — from page 2. Waiting for a person to check and accept.
Who PM Assist is for
Managing agents
Statutory compliance across a portfolio of blocks, with an audit-ready export for every building.
FM and compliance managers
One register of what is due, what is done and where no record is held — not a spreadsheet per site.
Building engineers
Answers from the O&M manuals on a phone in the plant room, with the page to check.
Every statutory duty, every building, one register
The compliance register, planned maintenance and inspections of a CAFM system (computer-aided facilities management software), with your O&M documents read and searchable behind them. Included in every paid plan — no extra module to buy.
Compliance register
91 UK duties configured, from fire and electrical to lifts, water, asbestos and the Building Safety Act. Each building shows when every duty was last done, when it is next due, and where no record is held.
Planned maintenance
Add an asset and its planned preventive maintenance (PPM) programme is generated from a library of 133 asset types and 1,053 tasks, each on the right frequency. Plan by week or month, months ahead.
Mobile inspections
18 ready-made inspection forms that run on a phone, with photos. A failed item becomes a remedial action with a priority and a deadline.
AI reads your certificates
On Pro and Enterprise, AI reads certificates and service sheets and proposes the dates and remedial actions. A person checks each one against the source before it counts.
Contractor logins
On Pro and Enterprise, contractors see only their own jobs, report them complete and upload the certificate straight into the building's records.
Reminders and audit export
Email reminders before duties fall due, and a CSV export of the register that lists the gaps as well as the records, ready for an auditor.
Your existing records in, in an afternoon
No migration project and no consultant. Add a building, upload its certificates and the register is built from them.
1. Add a building
Pick the property type and the duties that apply are suggested for you. Start free, no credit card.
2. Upload your certificates
Drop in a building's certificates in one go. On Pro, AI reads each one and proposes the dates and remedials for you to check.
3. Import the asset register
Upload the handed-over asset list as a spreadsheet or PDF. On Pro, AI proposes the assets; you tick the ones to add, and PPM is generated.
Ask the O&M manuals, get the page
The documents behind the register are searchable in plain English. Built for building documents — not another generic AI chatbot.
- Answers pinpointed to the page and section, across every manual at once
- Manuals, drawings, certificates, procedures and commissioning reports
- Every answer cites its sources, so your team can check them
- Works in any phone browser on site — no app to install
1. Blocked filters — check the pre-filter and bag filter (Section 5.3, p. 67)
2. Closed fire damper — verify all supply-side dampers are open (p. 71)
3. Belt slippage — inspect the fan belt tension and condition (p. 69)
The reset procedure is in Section 5.1, page 64. Would you like the commissioning pressures for comparison?
This is a sample conversation. Try the real thing — upload your own document and ask questions, no signup.
How PM Assist compares
The usual alternatives are a spreadsheet, or an enterprise CAFM used for a fraction of what it does.
| Spreadsheet + shared drive | Enterprise CAFM | PM Assist | |
|---|---|---|---|
| UK duties set up for you | Build it yourself | Usually configured in an implementation project | 91 duties, out of the box |
| Shows duties with no record held | Only if someone notices | Depends on configuration | Yes, per building |
| Reads certificates for you | No | Varies by product | Yes, on Pro — a person checks each one |
| Search inside O&M manuals | File names only | Usually stored, not searched inside | Plain-English answers with the page cited |
| Time to first building | Days of setup | Typically an implementation project | Minutes, self-serve |
| Price to start | Staff time | Quote and contract | Free, then from £59/month |
Moving off a compliance spreadsheet·Buyer's guide to building compliance software
Simple, transparent pricing
Start free on one building. Every paid plan includes the compliance register, planned maintenance and mobile inspections, and every plan includes AI search with source citations.
One building free forever. No credit card.
Best for trying PM Assist on a real building before upgrading.
- 1 building
- 1 team member
- 25 documents per building
- 500 MB storage
- 5 AI queries per day
or £49.17/mo billed yearly
For small teams with up to 3 buildings. Compliance register, PPM and inspections included.
Best for small teams who need a compliance register as well as searchable O&M.
- Up to 3 buildings
- Up to 5 team members
- Unlimited documents per building
- 5 GB storage
- Unlimited AI queries per day
or £140.83/mo billed yearly
For portfolios of up to 15 buildings. Full CAFM, image recognition, audit logs, and priority support.
Best for managing agents running statutory compliance across a portfolio.
- Up to 15 buildings
- Up to 25 team members
- Unlimited documents per building
- 25 GB storage
- Unlimited AI queries per day
For larger portfolios with unlimited buildings. From £499/month — custom storage, API access, SLA, and dedicated support.
Best for organisations with procurement, governance, and integration needs.
- Unlimited buildings
- Unlimited team members
- Unlimited documents per building
- Custom storage
- Unlimited AI queries per day
Your records stay yours
The application and database are hosted in Frankfurt, and document storage is in Stockholm. All customer data is stored in the EU. Only the excerpts needed to answer a question are sent to the AI provider, and they are not used to train its models.
Built by people who know the plant room
PM Assist was built by facilities management professionals who got tired of hunting through PDF folders at 11pm. About PM Assist
Checklist tasks reference SFG20 guidance, BSRIA best practice, and HSE ACoP requirements — the standards your contracts, risk assessments, and auditors cite.
Every "from the field" case note and fault pattern comes from actual building visits — chillers, AHUs, pressurisation units, and the faults that actually happen in plant rooms.
133 asset types across HVAC, electrical, fire safety, lifts and water systems, 18 inspection forms, and 91 compliance duties.
Frequently asked questions
Quick answers to the most common questions from teams evaluating PM Assist.
What is PM Assist?
Building compliance software for UK property and facilities teams. It keeps each building's statutory compliance register (91 UK duties configured, 63 of them statutory), generates planned maintenance from your asset register, runs inspections on a phone, and answers questions about your O&M manuals, drawings and certificates with the page cited.
Who is it for?
Managing agents, FM and compliance managers, and in-house building teams looking after one to a few dozen UK buildings, who need to show an auditor what is due, what is done and where the gaps are. Building engineers use the same account on site to find answers in the O&M manuals.
Does PM Assist track building compliance?
Yes. Every paid plan includes a compliance register with 91 UK duties configured out of the box, planned maintenance generated from your asset register, and mobile inspection forms. The register shows when each duty was last done, when it is next due, and which duties have no record at all.
Can I see the compliance register before paying?
Yes. Ask for a walkthrough and we'll take you through the register, planned maintenance and inspections on a call. The free plan covers AI document search on one building (one building, up to 25 documents, 500 MB of storage, and 5 AI queries per day), with no credit card. The compliance register, planned maintenance and inspections are included in every paid plan, from £59 a month; cancel anytime.
Can the AI read our compliance certificates?
On Pro and Enterprise, yes. It reads a certificate or report and proposes the dates, the certificate number and any remedial actions, with the page each one came from. Nothing counts until a person has checked it against the source document and accepted it, because AI can misread a document. Always check dates and remedials against the original.
How do we get our existing records in?
Upload a building's certificates in one batch; on Pro, AI reads each one and proposes the register entry for you to check. Upload a handed-over asset register as a spreadsheet or PDF and, on Pro, AI proposes the assets for you to tick and add. Duties can also be recorded by hand.
Where is our data stored?
The application and database are hosted in Frankfurt, and document storage is in Stockholm. All customer data is stored in the EU. When you ask the AI a question, only the relevant excerpts are sent to OpenAI to generate the answer, and OpenAI does not train on API data. The trust page lists every subprocessor.
Does it replace a CAFM system?
It replaces the compliance register, asset register, PPM calendar and inspections part of one, with the documents behind them searchable. It does not run a reactive helpdesk or space management, so teams that rely on those usually keep their CAFM for them.
Do I need a demo or onboarding call?
No. PM Assist is self-serve — sign up and start, or look round the live demo first. If you would like a guided walkthrough, or you are buying for a larger portfolio, contact us and we will set one up.
What happens if I cancel?
Cancel anytime with no lock-in. You can request full data deletion at any time. There are no cancellation fees or hidden charges.
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See your building's compliance gaps today
Add a building, upload its certificates, and see what is due, what is overdue and where no record is held.
No credit card required. Cancel anytime.
Free maintenance checklists
PPM checklists for 133 types of building plant, with tasks, service frequencies and the statutory checks that apply. Free to download as PDFs, no signup.
By category
Most requested
Guidance for building teams
Plain-English explainers on the standards and regimes UK facilities teams work to, and how the documentation behind them is meant to work.